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Ghafari Administration and Human Resources Manager in Istanbul, Turkey

Responsibilities

*Please apply with your resume in English

Ghafari Associates is looking for an ADMINISTRATION AND HUMAN RESOURCES MANAGER to join our ISTANBUL, TURKEY office. Candidates will work a HYBRID schedule, with at least 3 days in the Istanbul Office (more if desired). Ideal candidates should be located on the European side .

The Administration/HR Manager oversees administrative tasks that are related to the overall function of the Turkey office with the support of an administrative assistant. This person will also maintain the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

This position requires both Administrative and Human Resources tasks in an equal portion and requires administration experience in a white-collar office environment. The Administrative and HR Manager will manage the administrative tasks with the support of the office assistant and will coordinate the HR tasks under the supervision of the HR Department in headquarters and report to the Country Manager.

Essential Job Functions:

  • Oversee Administrative aspects of the Turkey office, including management of cleaning and maintenance services, kitchen and office supplies, rental cars and other expenses.

  • Provide counsel to managers on employee relation issues including but not limited to: coaching, counseling, discipline and termination.

  • Procurement of the administrative related items/materials and follow up the office needs,

  • Coordinate and follow up with the building services (such as office rent, security, delivery services, lighting, telephone, electricity, water, HVAC) and maintain these services are in operation as required and follow up the relevant process,

  • Manage and control in-office equipment (such as UPS, security cameras, printers, etc.) and coordinate maintenance with relevant parties and follow up the process,

  • Ensure the overall order of the office environment and supervise the necessary maintenance/modifications,

  • Follow up on the kitchen supplies and cleaning works and control and supervise if they are carried out according to the hygiene rules,

  • Follow-up and organize car rental services and periodical maintenance (tire change, etc.) processes.

  • Coordinate internal and external correspondence regarding administrative affairs, follow up and finalize company affairs in public and private institutions when necessary, and ensure that they are filed.

  • Manage the legal occupational health and safety requirements and follow up on the OHS records for the personnel who will work in the field,

  • Support the field visits, business trips, and hotel/ticket organizations when required,

  • Control and follow up on the expense forms, and coordinate the invoices with Accounting Department.

  • Coordinate and manage SSK documents with the personnel department.

  • Coordinating the requirements for conferences, seminars, etc. organizations which technical personnel will attend, and following other related works,

  • Understand and ensure compliance with applicable laws, employment contracts, company policies and procedures. Administer annual leaves and vacation schedules for the employees.

  • Able to work across international boundaries to represent human resources and coordinate human resources responsibilities.

  • Serve as the on-site lead resource in the Istanbul office for human resources questions, issues, initiatives, programs and processes, and providing guidance and direction to department managers for the full employee lifecycle including recruitment and counseling of employees.

  • Develop and administer programs, procedures and guidelines to help align the workforce with the strategic goals of the company and ensure that they are up to date.

  • Investigate issues such as grievances and disciplinary actions. Ensure internal discipline at the office.

  • Implement and control performance evaluation processes,

  • Organize motivational, social and corporate events,

  • Coordinate recruiting-related activities including but not limited to: sourcing resumes, establishing interviews in line with the information and requests of department managers, selection process, making offers and on-boarding.

  • Facilitate new hire onboarding and process all new hire paperwork and relevant tasks (like e-mail opening, business card, etc.) including company orientation.

  • Evaluate and determine all training needs, establish the annual training plan in line with the budget given and following the results, and coordinate training when requested.

  • Conduct exit interviews and process terminations.

  • To be responsible for the follow-up and completion of the issues identified on a daily basis and perform related duties as assigned.

Qualifications

Education:

  • Bachelor’s degree in Business Administration, Human Resources or an equivalent field of study

Experience:

  • 10+ years of professional administrative and human resources experience demonstrating knowledge, skills and ability to perform the job

  • Experience in a design/engineering office with a 20+ white collar employee is preferred.

  • 5+ years of experience within a global organization

Skills/Competencies:

  • Proficiency in Microsoft Office, HRIS software, recruiting and online applicant tracking systems

  • Ability to perform administrative tasks with a hands-on approach and take control on the overall management of the office environment.

  • Good written and oral communication in English and Turkish

Overview

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work (https://topworkplaces.com/company/ghafari-associates-l-l/freep/) , Crain’s Cool Place to Work (https://www.crainsdetroit.com/cool) , and a Best and Brightest (https://www.ghafari.com/news-and-views/ghafari-is-a-best-and-brightest-company-in-detroit-chicago-west-michigan) company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects (https://www.ghafari.com/projects) .

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply now! (https://www.ghafari.com/join-the-team)

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways:

Connect to our job portal (https://ghafari.jobs)

By fax at 313.436.8624; Attn: Human Resources

By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources

In person at 17101 Michigan Avenue, Dearborn, MI 48126.

By email at hr@ghafari.com

If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.

Working Options

Hybrid, In Office

Job ID 2022-1875

Job Location TR-Istanbul

Category Management

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