Job Description:

General Summary: The Project Coordinator will provide administrative support with project documents and utilization. They will assist the Project Manager and/or Lead Architect/Engineer to coordinate the document release schedule and team deliverables. They will be the final check for all outgoing controlled documents. They will be the primary controller of all incoming documents and files.

Essential Job Functions:

• Coordinate with accounting and marketing for areas that need to be opened on Vantagepoint.

• Create PIF Form (per Project Manager’s guidance and in conformance with company standards) as applicable

• Coordinate proposal documentation and incoming addendums from customers on BIM360/ACC, as well as Vantagepoint for accounting/marketing purposes

• Assist PM on assembling and submitting proposals, inputting information into PB sheet when projects are awarded, coordinating Project Purchase and Change orders in BIM360/ACC

• Coordinate and manage the Document Release on a Project, as well as the Project Close-out and dead filing (if applicable)

• Assist and maintain the Design RFI, ASK and other project related logs, making sure they are up-to-date and complete

• Primary recipient of incoming and outgoing data exchanges on major projects using the transmittal tracking processes.

• Assist in coordinating project meetings, requests, calendar, Labor Report collections and distribution to project teams.

• Create project contact sheets, email groups, initial project files and rules for project email correspondence.

• Act as a liaison with the internal team assigned to maintaining the current state/municipality licensing log.

• Report any process violations or recommendations from team-to-Team Lead, Lead Project Coordinator, Manager and/or Director of VDC and Quality

• Assist in the utilization and standardization of Meeting Minutes, Issues and needed reporting of these items.

• Own and Champion the Document Control Plan and Processes on project working with the Project Management Team.

• Own and Champion the Document Control Plan and Processes for the Organization working with the Director of Quality.

• Coordinate Master Drawing Log with Discipline Leads to allow automation tools.

• Perform other duties as assigned

Employment Qualifications:

Education: Associates degree or higher in a Construction or Quality related field preferred

Experience: 0-2 years in an administrative capacity, preferably in an A/E or Construction firm

Skills/Competencies:

• Proficient user of Bluebeam, Microsoft Office, especially Excel and Word, Microsoft Teams and BIM360

• Highly organized

• Excellent verbal and written communication

• Great problem solver

• Good people skills

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work (https://topworkplaces.com/company/ghafari-associates-l-l/freep/) , Crain’s Cool Place to Work (https://www.crainsdetroit.com/cool) , and a Best and Brightest (https://www.ghafari.com/news-and-views/ghafari-is-a-best-and-brightest-company-in-detroit-chicago-west-michigan) company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects (https://www.ghafari.com/projects) .

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. We provide flexible work environments allowing team members a schedule that benefits them, whether it is fully remote, hybrid or an in-office experience.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply Now!

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways:

Connect to our job portal (https://ghafari.jobs)

By fax at 313.436.8624; Attn: Human Resources

By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources

In person at 17101 Michigan Avenue, Dearborn, MI 48126.

By email at hr@ghafari.com

If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.