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Ghafari Project Coordinator in Dearborn, Michigan


General Summary: The Project Coordinator will provide administrative support with project documents and utilization. They will assist the Project Manager to coordinate the document release schedule and team deliverables. They will be the final check for all outgoing controlled documents. They will be the primary controller of all incoming documents and files.

Essential Job Functions:

  • Create and open projects on BIM 360 and local drive as required; coordinate with accounting and marketing for areas that need to be opened on Vision as well

  • Create PIF Form (per Project Manager’s guidance) as applicable

  • Coordinate proposal documentation and incoming addendums from customers on BIM 360, as well as Vision for accounting/marketing purposes

  • Assist PM on: assembling and submitting proposals, inputting information into PB sheet when projects are awarded, coordinating Project Purchase and Change orders in BIM 360

  • Coordinate and manage the Document Release on a Project, as well as the Project Close-out and dead filing (if applicable)

  • Assist and maintain the Design RFI, ASK and other project related logs, making sure they are up-to-date and complete

  • Primary recipient of incoming and outgoing data exchanges on major projects

  • Assist in coordinating project meetings, requests, calendar, Labor Report collections and distribution to project teams

  • Create project contact sheets, email groups, initial project files and rules for project email correspondence.

  • Act as a liaison with General Counsel on current state/municipality licensing

  • Report any process violations or recommendations from team to Lead Project Coordinator and Director of VDC and Quality

  • Perform other tasks as required


Education: Associates degree or higher in a Construction or Quality related field preferred

Experience: 2 years in an administrative capacity, preferably in an A/E or Construction firm


  • Proficient user of Microsoft Office, especially Excel and Word

  • Highly organized

  • Excellent verbal and written communication

  • Great problem solver

  • Good people skills


Ghafari is a global engineering, architecture, process design, consulting, and construction services firm driven to understand and meet the distinct needs of every client. For nearly forty years, we have taken a personal approach to highly technical projects in complex markets. By blending insight with technological innovation, we help clients elevate their efficiency, sustainability, and impact.

Our full-service, in-house team works together to meet the unique demands of each project. Working side by side, market experts and discipline leaders exchange insights to uncover new opportunities for efficiency. This rigorous collaboration allows us to bridge smart design with precise functionality.

Ghafari was founded on the promise of technological innovation. Today, we are recognized as a pioneer in adopting and standardizing the latest advancements in our field. We aim to remain at the forefront of our industry and create ever-smarter spaces that help clients navigate new demands within their field.

Join our team and work on forward-thinking projects around the world.

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways:

Connect to our job portal (

By fax at 313.436.8624; Attn: Human Resources

By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources

In person at 17101 Michigan Avenue, Dearborn, MI 48126.

By email at

If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital status, sexual orientation, gender identity, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.

Job ID 2021-1596

Job Location US-MI-Dearborn

Category Administrative/Clerical