Ghafari Document Control Specialist (Engineering) in Dearborn, Michigan


The Document Control Specialist (Engineering) will handle engineering document maintenance and organization, including but not limited to these essential job functions:

  • Responsible for obtaining Record Documents (BIM, PDF files, reports, specs, etc.) from AE/Contractor/PM at project completion, and filing correctly in Autodesk Vault. This will involve seeking out these documents and not waiting for them to arrive.

  • Responsible for ensuring that documents received are complete and in the proper format for filing in Autodesk Vault. BIM files may be missing references, or the reference files may have been renamed and not remapped. Part of the job would be to contact the AE/Contractor if there are issues with the documents received and to request new ones.

  • Responsible for obtaining existing facility documents not already in Vault system from AEs and Contractors, and seeking out any missing documentation.

  • Assign Document Project Numbers to all documents.

  • Manage the setup of Ford Land’s Autodesk BIM 360 (or similar software) for projects. This setup would include the file structure to be used for a project, and handling requests for access to the BIM 360 tools (or similar) used on a particular project.

  • Write procedures and work instructions for AE/Contractor/PM on how to submit record and as-built information.

  • Write and update work instructions and procedures for use of SpecLink-E system, and maintain documents within the system.

  • Support and Maintain the Construction Document website for secured access by suppliers/partners. Organize specifications and the administration of the website.

  • Implement new facility numbering system to set up and organize new projects.

  • Organize/record documents for Engineering Clearinghouse review meetings w/ PM’s: Document Review 30/60/90 checklists, file comments as necessary.

  • Work w/ scheduling PM’s for project reviews, prior distribution of documents to the assigned engineers for reviews.


Employment Qualifications:

  • Associates Degree required; Bachelor's degree desired

  • Previous experience with an Architectural/Engineering firm in a document control capacity preferred but not required

  • Minimum of 5 years experience related to document control

  • Willingness to learn/obtain LEED certification if requested

  • Knowledge with various engineering software systems, such as AutoCAD, Revit, as well as other BIM 360 tools.

  • Knowledge of facility operations and industry practices desired

  • Excellent oral/written communications, as well as organizational skills

  • Willingness to travel to various local facilities to acquire documents, as needed


Ghafari is a global engineering, architecture, process design, consulting, and construction services firm driven to understand and meet the distinct needs of every client. For nearly forty years, we have taken a personal approach to highly technical projects in complex markets. By blending insight with technological innovation, we help clients elevate their efficiency, sustainability, and impact.

Our full-service, in-house team works together to meet the unique demands of each project. Working side by side, market experts and discipline leaders exchange insights to uncover new opportunities for efficiency. This rigorous collaboration allows us to bridge smart design with precise functionality.

Ghafari was founded on the promise of technological innovation. Today, we are recognized as a pioneer in adopting and standardizing the latest advancements in our field. We aim to remain at the forefront of our industry and create ever-smarter spaces that help clients navigate new demands within their field.

Join our team and work on forward-thinking projects around the world.

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways:

Connect to our job portal (

By fax at 313.436.8624; Attn: Human Resources

By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources

In person at 17101 Michigan Avenue, Dearborn, MI 48126.

By email at

If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital status, sexual orientation, gender identity, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.

Job ID 2018-1319

Job Location US-MI-Dearborn

Category Administrative/Clerical